The meeting cannot be legally held if there’s not enough board members in attendance. This article will give you some tips on how to ensure that your board meetings have an quorum so that you can make your decisions legally.
Although the perfect attendance at every board meeting is rare, quorum ensures that decision-making accurately reflects the opinions and interests of all stakeholders. It prevents the negative effects of minority rule in which a small group of directors could have a significant influence and make unilateral decisions that do not benefit the organization or its stakeholders.
Most organizations have their quorum rules in their bylaws. The rules may vary however, they usually contain a certain percentage of board directors who must be present for a quorum requirement to exist. Certain bylaws may also provide exceptions to be made for particular types of meetings or in certain circumstances.
Take into consideration factors such as the size of your board or the difficulties in getting all your members together at the same time when deciding on a percent of quorum. When establishing the rules for quorum, it is important to achieve a balance between the flexibility and legitimacy, as it is unlikely for all members https://hurleycountrystore.biz/streamlining-business-needs-the-role-of-vdrs-in-data-management/ to attend every meeting.
If the quorum cannot be attained prior to the start of the meeting, the chairperson should wait for a few moments to see how many members are present to make it the minimum number required. If it becomes clear the quorum will not be met the chairman should announce that there’s not a quorum, and that there will be no business of any kind will be conducted during the meeting.